Background Check Information and FAQs

Background Check Information and FAQs

AADMM requires member background checks to ensure any DDM listed on its website has been verified and passed rigorous financial and criminal checks. As of October 1, 2018, all members must pass a background check before becoming a member or renewing membership. This applies to all classes of membership, including individual members as well as firms. The background check must be conducted on the individual wishing to join AADMM, not on the company. Thereafter, the background check must be updated every two years. To ensure you receive your membership renewal invoice, please send your approval letter by early December. 

 

Who must have a background check?

All new and renewing members must undergo a background check. AADMM strongly recommends that firm owners conduct background checks on all of their employees, however only those employees who are listed as AADMM members are required to undergo the AADMM background check (our preferred partner is Global Investigative Services, Inc.).

 

What is the application process for undergoing a background check?

It is an online process with a link from the AADMM website to Global Investigative Services, Inc.

 

Can I use an outside vendor for background checks to renew for membership?

AADMM will accept clearances, which have been obtained in the last six months, and  contain all of the following criteria:

  1. Social Security Verification
  2. Address History Trace 
  3. County Criminal Search (All counties of residence in the past seven years)
  4. Federal Criminal Search (All states of residence in the past seven years)
  5. National Criminal Database Search
  6. National Sex Offender Search
  7. The Office of Foreign Assets Control (“OFAC”) of the US Department of the Treasury Search.   

The member is responsible for providing the background check approval letter to the business office, info@aadmm.com, at the time of renewal and all seven criteria must be met or the background check will not be accepted.

 

What if I don’t pass?

Any individual who does not pass the background check will not be able to join or renew membership in AADMM.

 

How much will it cost?

The background checks will range from $85 to $118 per person*, depending on the type of background check program selected (there are different options). Members are required to renew their background checks every two years. Firms will be offered an option that includes ongoing monitoring of employee backgrounds.

 

There are two options for individual members:

Option A – Membership Background Check – $85* – This background check provides a thorough criminal background search on the individual AADMM member.

Option B – Background Check Cleared Program (BCC Program) – $118 – This is a thorough criminal background check and entitles the individual AADMM member to participate in Global’s “Background Check Cleared” program. In this program, a cleared individual will receive a badge that can be used on their website and in all marketing materials, except the AADMM website.

 

There are two options for firm members:

Option A – Membership Background Check – $85* per member listed in the firm – This background check provides a thorough criminal background search on the firm AADMM member.

Option B – Background Check Cleared Program (BCC Program) – $85* per employee (up to 10 employees) all employees must participate regardless of AADMM membership – This background check is a thorough criminal background search on the employees of the AADMM firm member and entitles the firm to participate in the BCC Program. The firm will receive a badge that can be used on its website and all other marketing materials except the AADMM website. There is an annual fee of $150 which includes continued criminal monitoring. Any new employee of the firm must have a background check conducted ($85*) and will be added into the continuous monitoring program.

*Court access fees may apply depending upon geographical location.

 

If I choose Option B for Firm, do I need to pay $85 every two years for each of my employees?

No, you would only pay the initial fee for each new employee plus the yearly firm fee.

 

Does a firm have to have all of its employees checked even if they are not AADMM members?

No, it may choose Option A if they want to order background checks on AADMM members only.

 

As a firm, can I get a Background Check Cleared Badge if I do not have my non-members checked?

This is not an option.

What does the background check include?

The standard AADMM Background Check includes the following:

  1. Social Security Verification
  2. Address History Trace
  3. County Criminal (All counties of residence in the past seven years)
  4. Federal Criminal (All states of residents in the past seven years)
  5. National Criminal Database Search
  6. National Sex Offender Search
  7. Global WatchList (OFAC)

What will disqualify my background check?

Global Investigative Services, Inc. will check the following:

  • Dishonesty: All fraud, including but not limited to credit card fraud, embezzlement, bad/worthless checks, fraudulent trading, possession of stolen property, forgery and counterfeiting, proceeds of crimes offenses, theft, bribery and corruption, money laundering, concealment of property, trespassing with intent to steal (burglary), blackmail/extortion.
  • Business: Any offense involving computer misuse, organizing or engaging in illegal work, economic/corporate/business espionage.
  • Other: Felony (US – convictions), sexual offenses, assault/battery/abuse.

 

Is there an appeal process if my background check does not clear?

Yes, you will work directly with Global Investigative Services, Inc. on this. 

 

Will members be grandfathered if they already have a background check?

Any new member who has a current background check completed within the past year will be grandfathered in for their initial check.

 

What if I already have a clean background check?

New members who have undergone a background check in the past year will be able to join with proof of a completed, clean background check. On their first renewal after the two-year anniversary of that background check and for all subsequent renewals, they will be required to pass the AADMM background check as detailed above.

 

Does AADMM have access to my confidential information?

It is important to note AADMM’s preferred provider, Global Investigative Services, does NOT send background check results to AADMM. Members should send in their approval letter, NOT the whole document. Full reports contain confidential information that AADMM does not need to know as we value our members’ privacy.

 

How often will you need to complete a background check?

Background checks must be completed every two years. Those renewing/joining in 2020 will be required to have a new check done for the 2022 renewal year.

 

Will we be notified of the results before AADMM gets them?

The background check report will only be provided to the member who requests the check.

 

How secure is the process?

The process of transmitting information is between the member and Global Investigative Services. Please see the Global Investigative Services, Inc. privacy policy for more information: https://gispi.com/privacy-statement. Global will have access to and will store the member’s information. AADMM will not receive any information provided to Global.

 

Are members given the entire report of their findings?

The member will be given the entire report.

 

Will AADMM be given the entire report of their findings?

No, AADMM will only be informed if a member passes. If someone should fail the background check, AADMM will not receive anything, but the individual’s application/renewal will not be processed without a passing background check.

 

How will AADMM safeguard any information regarding our background checks?

AADMM will not be provided any background check reports.

 

Why isn’t this offered as a voluntary membership arrangement that we can purchase, similar to the insurance coverage?

The AADMM board believes that this is a critical element in the development of daily money management as a profession, as it enhances our credibility in the marketplace. Just as all members are required to sign our Code of Ethics, all members are required to pass a third-party background check.

 

Does the background check require members to be fingerprinted or have biometrics taken?

No

 

If an AADMM member conducts business in two states, but only has a residence in one of those states, how would they request a check for each of the states in which they do business?

The background check for the AADMM membership includes criminal searches in all counties/states of residence in the last 7 years at both the state and federal level. Members do not need to request a background check for each state they do business in if they have resided in each of those states within the last 7 years (regardless of where they are living now). It will be a part of that search. If a member has not resided in one or more of the states in which they do business, or if they have not resided in one or more of the states within the last 7 years, they should contact Global Investigative Services to discuss their request prior to requesting the check.

 

Does AADMM make a profit on the background checks?

No, AADMM does not receive any monies, only the vendor does.

 

Will AADMM consider exception requests?

In the spirit of unbiased fairness to all our members, AADMM will not consider exception requests.